Libby Area Technical Assistance Group, Inc. (LATAG) members of the Board of Directors (Board Members) are solicited, for nomination to be elected, because of their leadership ability, communicative skills and because they represent one or more sectors of the community who want to ensure satisfactory EPA superfund site remedial action through involvement, participation and oversight. Duties as a Board Member, among others, shall include a willingness to act as a liaison between LATAG, the public and any organizations in which they actively participate.
Make certain that the cleanup of Libby Amphibole (LA) contamination (which resulted from W. R. Grace mine and exportation sites) is comprehensive, complete and timely (elimination of the LA threat, to human health and the environment).
Achieve satisfactory superfund site emergency response and remedial action through community involvement and participation as provided for in all phases of the EPA National Priority Listing (NPL) cleanup process.
LATAG is a 501 (c)(3) non-profit public benefit Montana Corporation without members or membership. It is a community-founded organization governed by a broad base of elected Board Members. The Board shall seek and elect its membership. The Board shall consist of not less than five or more than 15 members. Membership on the Board shall be for a three-year terms. Sequential terms for Executive Officers and regular Board Members are not prohibited. Any member of the Board may be removed by two-thirds of the Board at a regular or special meeting. Board Members may give proxies to other members for use at meetings. Such proxies shall be valid only for a specific meeting and only if filed in writing with the Secretary in advance of the next meeting. The Board shall establish policies, issues, strategies, and tactics for LATAG activities.
There are five elected Board Executive Officers (including an ad-hoc member) who constitute the Executive Committee. Membership on the Executive Committee shall be consecutive with the Officers membership on the Board. Executive Officers shall be elected by a majority of the Board then in office. Executive Officers so elected shall serve until the first annual meeting. Elections will take place for all Executive Officers at the annual meeting. Terms of the Executive Officers shall be on a three-year rotating basis excepting the ad-hoc board officer, which shall be one year. Three-year terms of Executive Officers begin in January with the following scheduled elections:
Elections will take place at the annual meeting scheduled in January of each year. Nominations from regular Board Members for Executive Officers will be held three meetings prior to the annual meeting.
Any Executive Officer may resign by giving written notice of their intention to resign their office and/or their Board position. Any Executive Officer of the Board may be removed from office by two-thirds vote of the Board, and such Officer shall be given written notice of the reasons for the removal.
Between Board of Directors meetings, the Executive Officers (the Executive Committee) shall act on behalf of the Board of Directors. Any decision of the Executive Committee may be overruled by two-thirds of the Board. Such voting may occur by written proxy or mail ballot.
Nominations are accepted from regular Board Members for any open Executive Officer position to complete the original term of that office position.
The Chair shall preside at meetings of the Board and Executive Committee, but may delegate this authority to any other Board member. She/he shall oversee, on behalf of the Board, implementation of the policies adopted by the Board and shall have other powers and duties as may be prescribed by the Board from time to time. The Chair may sign checks, contracts, or other instruments with specific resolution of the Board, except in cases where the signing and execution thereof are expressly delegated elsewhere in these Administrative Policies, By-Laws or statute to some other officer or agent of the corporation.
In the absence of the Chair, or in the event of their inability or refusal to act, the Vice-Chair shall perform as Chair the duties of the Chair, and when so acting shall have all the powers and be subject to all the restrictions upon the Chair. She/he shall perform other duties or the Chair or the Executive Committee may delegate responsibilities from time to time.
In the absence of the Chair, and the Vice Chair, or in the event of their inability or refusal to act, the Secretary shall perform as Chair the duties of the Chair, and when so acting shall have all the powers and be subject to all the restrictions upon the Chair and Vice Chair. The Secretary shall proof the minutes before distribution of all meeting minutes of the Board of Directors. She/he shall act as the Board’s Parliamentarian and perform such duties at all Board meetings.
In the absence of the Chair, Vice Chair and Secretary, or in the event of their inability or refusal to act, the Treasurer shall perform as Chair the duties of the Chair and Secretary, and when so acting shall have all the powers and be subject to all the restrictions upon the Chair and Secretary. The Treasurer will serve as the chairperson of the Finance Committee. As Treasurer she/he shall delegate the process of: a) all funds, b) gifts received, c) other assets of the organization. Keep an accounting of: a) accounts in the name of LATAG in such banks and other depositories as the Board may direct, b) disburse such funds or other assets upon direction of the Board or Chair, c) assure maintenance of complete financial records of the assets, receipts, and disbursements of the LATAG. In addition, oversee the process of: a) compiling a treasurer's report, b) collect all monies due LATAG, c) write checks and pay routine bills and expenses of the LATAG with specific resolution of the Board.
This is an elected Executive Officer position providing a balance quantity of Executive Officers for voting purposes.
The Chair may establish standing and ad-hoc committees, define their functions and appoint their members. Members of the standing and ad-hoc committees need not be members of the Board (Executive and Nominating Committees the exception), but shall be chaired by a Board Member.
The Executive Committee shall consist of five members - the Chair, Vice Chair, Secretary, Treasurer and Ad-Hoc Executive Board member. The Executive Committee shall exercise Board of Directors powers acting in their behalf between Board meetings. Exceptions are the power to fill vacancies and to amend the Articles of Incorporation and By-Laws. Any decision of the Executive Committee made during the interval between Board meetings and acting in their behalf may be overruled by two-thirds (2/3rd) vote of the Board (voting may occur by written proxy or mail ballot). The Executive Committee shall be responsible for ensuring the evaluation and reviews of the Technical Assistant and Grant Administrator. The Executive Committee shall reserve to itself final authority over all press releases, information packets, and any other forms of public communication.
The Nominating Committee shall present to the Board of Directors for acceptance the names of persons to fill vacancies. This Committee shall present a slate of nominees for the organization's Board of Directors and Executive Officers. The Nominating Committee shall develop, implement and maintain a Board membership plan that will provide diverse community representation in LATAG.
The Finance Committee shall be responsible for review and oversight of financial reports, including Grant specific and/or Agency annual independent audit requirements, recommending to the Board of Directors: a) suggested financial policy; and, b) means to enable financial development with suggested strategies. The Treasurer shall serve as the Chairperson of the Finance Standing Committee
The Communication/Education Committee shall develop, implement and maintain the LATAG public informational and educational program. All communication shall ensure that all groups are heard to facilitate informed public involvement and effective participation in all phases of the EPA cleanup process, giving way for community satisfaction with superfund site remedial activities. The Communication/Education Committee shall develop and implement public relations objectives that will ensure public awareness of LATAG’s activities and accomplishments.